Business Customers, Suppliers and Business Partners
How Renaissance processes the personal data of individuals who work for, on behalf of, or are shareholders of our business customers, suppliers, vendors, business partners, investors and shareholders.
What does this Privacy Notice cover?
This Privacy Notice provides information regarding the personal data which are processed by Renaissance Africa Energy Company Limited (‘Renaissance’ or ‘we’) in relation to (i) individuals who work for, or on behalf of, or who are shareholders of our business customers (‘Business Customers’), (ii) suppliers or vendors (‘Suppliers’), and (iii) business partners as well as investors and shareholders (‘Business Partners’).
For individuals who require access to a Renaissance site on behalf of a Business Customer, Supplier or Business Partner, you will be asked to provide additional information to enable you to be identified for health, safety and security purposes and to manage the relationship between Renaissance and the relevant party.
This Privacy Notice explains what personal data are processed about you, why we are processing your personal data and for which purposes, how long we hold your personal data for, how to access and update your personal data, as well as the options you have and where to go for further information.
Special Notice — processing children's personal data
Except where Renaissance organises educational events specifically designed for children, we do not intentionally collect personal data of individuals under 18 years old or require our Business Customers, Suppliers and Business Partners to do so on our behalf. If you are under 18 years old, please do not send us or our partners your personal data. If you wish to contact Renaissance in a way which requires you to submit your personal data, please get your parent or guardian to do so on your behalf.
What personal data do we process about you?
Renaissance processes personal data from and in relation to individuals who are, or who work for or on behalf of, or who are shareholders in our Business Customers, Suppliers and Business Partners in the following categories:
- Private contact information (such as name, postal or e-mail address, and phone number) — only if necessary; or
- Business contact and other information (such as job title, department, name of organisation and your dealings with Renaissance on behalf of yourself or the relevant party).
Screening
In order to comply with legal and regulatory obligations — and specifically to ensure Renaissance can comply with trade control, anti-money laundering and bribery and corruption laws, economic sanctions and other regulatory requirements — we carry out screening (pre-contract and on a periodic basis post-contract) on owners, shareholders and directors of our Business Customers, Suppliers and Business Partners. This screening takes place against publicly available or government-issued sanctions lists and media sources, and does not involve profiling or automated decision making.
Who is responsible for any personal data collected?
Renaissance Africa Energy Company Limited, Renaissance Industrial Area, Port Harcourt, Rivers State, Nigeria, will be responsible for processing your personal data, either solely or jointly with its affiliates, associates and partners within the Renaissance group of companies.
For what purposes do we process your personal data?
- Business execution — including providing, researching, developing and improving products or services; concluding and executing agreements; recording and settling services, products and materials; managing relationships and marketing such as account management, customer service, and market surveys and marketing strategies;
- Organisation and management of the business — including financial management, asset management, mergers, acquisitions and divestitures, implementation of controls, management reporting, analysis, internal audits and investigations;
- Health, safety and security — including protection of an individual's life or health, occupational health and safety, protection of the Renaissance group and staff, authentication of individual status and access rights; or
- Legal and/or regulatory compliance.
We may also process your personal data for closely related secondary purposes such as storing, deleting or anonymising personal data; fraud prevention, audits, investigations, dispute resolution or insurance purposes, litigation and defence of claims; or statistical, historical or scientific research.
Communication and marketing
You may receive offers on behalf of the relevant Business Customer, Supplier or Business Partner. On all occasions you will be given the opportunity to use the unsubscribe functionality through the different digital channels we use to interact with you.
Why do we process your personal data?
The personal data covered by this Privacy Notice are only processed:
- in order to take steps at the request of an individual prior to entering into a contract;
- where it is necessary to comply with a legal or regulatory obligation to which Renaissance is subject;
- where it is necessary for the purposes of the legitimate interests pursued by Renaissance, except where such interests are overridden by the interests or fundamental rights and freedoms of the individual; or
- (only if legally required) with the explicit consent of the individual.
In those cases where processing is based on consent, and subject to applicable law, you have the right to withdraw your consent at any time. This will not affect the validity of the processing prior to the withdrawal of consent.
Security of your personal data
We have implemented technology and policies with the objective of protecting your privacy from unauthorised access and improper use. In particular, we may use encryption for some of our services, we apply authentication and verification processes for access to Renaissance services, and we regularly test, assess and evaluate the effectiveness of our security measures.
What are the consequences of not providing your personal data?
Personal data gathered by Renaissance for these processes, either directly or indirectly, are required in order to fulfil legal requirements and/or to enter into and continue a contract with a counterparty, or to maintain contact with Business Customers, Suppliers and Business Partners. Failure to provide the information required will negatively affect our ability to communicate with you, or our ability to enter into or continue a contract.
How long do we hold your personal data for?
With some exceptions explained in supplementary privacy statements, any personal data required for the conclusion and execution of agreements, or for considering bids or tenders, will be held during the duration of the contractual relationship and up to 15 years after. For agreements with a term of more than five years, these will be held for 35 years from the commencement of the agreement.
In all other cases — including personal data gathered as part of unsuccessful bids, or screening against sanctions lists and media sources — such data are held for no longer than 15 years after first gathered. Information may be held for a longer period where there is a legal or regulatory reason, or a shorter period where the individual objects and there is no longer a legitimate business purpose to retain it.
Your rights and how to exercise them
- access to your personal data;
- correction or deletion of the personal data (but only where they are no longer required for a legitimate business purpose);
- that you no longer receive marketing communications on behalf of the relevant Business Customer, Supplier or Business Partner;
- that the processing of your personal data is restricted; and/or
- that you receive personal data that you have provided to Renaissance, in a structured, digital form to be transmitted to another party, if this is technically feasible.
To make any of these requests, please contact dpo@renaissanceafrica.com. If you are unsatisfied with the handling of your personal data, you have the right to lodge a complaint to the Nigeria Data Protection Commission (NDPC), No. 12 Dr Clement Isong Street, Abuja. Please visit https://ndpc.gov.ng for more information.
Changes to this Privacy Notice
This Privacy Notice may be changed over time. You are advised to regularly review this Privacy Notice for possible changes.