Data Privacy Notice — Job Applicants
How Renaissance processes the personal data of individuals who apply to work for, attend a recruitment event, or undertake an assessment — including prospective employees, interns and contractors.
What does this Privacy Notice cover?
This Privacy Notice provides information about personal data which are processed by Renaissance Africa Energy Company Limited (‘Renaissance’ or ‘we’) of individuals who apply to work for, or who attend a recruitment event or undertake an assessment with Renaissance. This includes prospective employees, interns and contractors.
For individuals who are successful in their application for employment, internship or engagement as a contractor, the Privacy Notice – Renaissance Employee, Contractor and Dependents' Personal Data will apply.
As well as this Privacy Notice, bespoke privacy notices and supplementary privacy statements may contain further information about how Renaissance is processing your personal data. In those instances, such privacy notices will be communicated to you separately.
This Privacy Notice explains what personal data we process about you, why we are processing your personal data and for which purposes, how long we hold your personal data for, how to access and update your personal data, as well as the options you have regarding your personal data and where to go for further information.
Who is responsible for any personal data collected?
Renaissance Africa Energy Company Limited, Renaissance Industrial Area, Port Harcourt, Rivers State, Nigeria, will be responsible for processing your personal data, either solely or jointly with its affiliates, associates, and partners.
Special Notice — applicants under 18 years old
Except in those cases where Renaissance organises educational events specifically designed for children, we do not intentionally collect personal data of individuals under 18 years old. If you are under 18 years old, please do not send us your personal data — for example, your name, address and email address. If you wish to contact Renaissance in a way which requires you to submit your personal data (such as for education or innovation events) please get your parent or guardian to do so on your behalf.
What personal data do we process about you?
We process personal information relating to individuals who apply to work for, or who attend a recruitment event and/or undertake an assessment (‘Applicants’). This includes personal contact information, date of birth, whether you have the legal right to work in the country in which you have applied, your application for employment, your qualifications and experience, and the results of interviews and assessments.
Sensitive personal data
For the purposes of recruitment, special categories of data (‘sensitive personal data’) including health data may be processed only as strictly required and as permitted or required by extant law — for the purposes of making adjustments to the recruitment process, assessing eligibility for positions and fitness to work, and providing workplace facilities to accommodate health problems, or for the establishment, exercise or defence of claims.
In addition, in order to ensure equal employment opportunities as permitted or required by local law, we may also gather additional sensitive personal data regarding Applicants, including their nationality, racial and/or ethnic origin.
For what purposes do we process your personal data?
We process your personal data for the following purposes:
- Human Resources, personnel management, business process execution and internal management — including resource planning and recruitment;
- Health, safety and security — including protection of an individual's life or health, occupational health and safety, protection of Renaissance's assets and staff, authentication of individual status and access rights;
- Legal and/or regulatory compliance — including compliance with legal or regulatory requirements; or
- Management reporting and analysis — including statistical analysis and surveys regarding the quality of the recruitment process.
We may also process your personal data for a secondary purpose where it is closely related, such as storing, deleting or anonymising your personal data; fraud prevention, audits, investigations, dispute resolution or insurance purposes, litigation and defence of claims; or statistical, historical or scientific research.
Pre-screening of Applicants
We carry out screening of all Applicants who we intend to make an offer to, prior to any offer being confirmed, in order to verify the information provided during the screening/interview process (including with current/previous employers and educational institutions — no steps are taken until the Applicant confirms verification can take place), and to screen Applicants against publicly available or government-issued sanctions lists and media sources to comply with trade control, anti-money laundering and bribery and corruption laws, economic sanctions and other regulatory requirements.
Automated decision making and profiling
All applicants must answer questions necessary to ensure that individuals can lawfully enter into a contract with Renaissance if successful. For graduate hires, we might utilise an online assessment tool which scores individuals on their suitability for employment based on automated decision making to ensure objectivity. In those cases you will be notified and will have the opportunity to have such automated decisions reviewed by or on behalf of a member of the Renaissance recruitment team. Save for graduate hires or as specifically notified to you, no profiling or automated decision making will take place to determine suitability or eligibility.
Why do we process your personal data?
We only process personal data of Applicants:
- in order to take steps at the request of the Applicant prior to entering into a contract;
- where it is necessary to comply with a legal obligation to which Renaissance is subject, to ensure compliance with applicable employment and social security laws and regulations;
- where it is necessary for the legitimate business interests of Renaissance (such as ensuring compliance with legal obligations, the protection of Renaissance assets, reputation and Renaissance employees and contractors) except where such interests are overridden by the interests or fundamental rights and freedoms of the Applicant; or
- (only if legally required) with the explicit consent of the Applicant.
In those cases where processing is based on consent, you have the right to withdraw your consent at any time. This will not affect the validity of the processing prior to the withdrawal of consent.
Security of your personal data
We have implemented technology and policies with the objective of protecting your privacy from unauthorised access and improper use, and will update these measures as new technology becomes available, as appropriate.
How long do we hold your personal data for?
We hold personal data of unsuccessful Applicants for at least six (6) months but no longer than three (3) years after the recruitment process or assessment has been completed. If you are successful in your application, the personal data gathered through the recruitment process will be retained in line with the Privacy Notice – Employee, Contractor and Dependents' Personal Data.
What are the consequences of not providing your data?
Personal data requested and provided by Applicants are required in order to fulfil legal requirements and/or to enter into a contract with you (or, in the case of a contractor, your employer/service provider). Failure to provide us with the information requested will negatively affect your chances of being selected for any potential employment, engagement or internship.
Your rights and how to exercise them
We aim to keep our information about you as accurate as possible. You can request:
- access to your personal data;
- correction or deletion of your personal data (but only where they are no longer required for a legitimate business purpose);
- that the processing of your personal data is restricted; and/or
- that you receive personal data that you have provided to Renaissance, in a structured, digital form to be transmitted to another party, if this is technically feasible.
To make any of these requests, please contact dpo@renaissanceafrica.com.
If you have any issues, queries or complaints regarding the processing of your personal data please contact dpo@renaissanceafrica.com. If you are unsatisfied with the handling of your personal data by Renaissance, you have the right to lodge a complaint to the Nigeria Data Protection Commission (NDPC), No. 12 Dr Clement Isong Street, Abuja. Please visit https://ndpc.gov.ng for more information.
Changes to this Privacy Notice
This Privacy Notice may be changed over time. You are advised to regularly review this Privacy Notice for possible changes.